Wikiwiki Triathlon Ltd. GDPR compliance
The General Data Protection Regulation (“GDPR”) came into force on 25 May 2018 and replaced the existing data protection laws set out under the Data Protection Act 1998. The GDPR establishes a new regulatory framework for how organisations use and protect personal data.
Wikiwiki Triathlon Ltd. (“Wikiwiki Triathlon”, “Wikiwiki Tri Team”, “we”, “our”) actively works on its GDPR strategy, and has a small team comprised of owners, managers, head coaches, coaches and external advisers, who focus on implementing this strategy to assist our members with their GDPR compliance.
We are committed to meeting the standards required under the GDPR and ensuring that we respect the personal data that our members make available to us. We recognise that trust is one of the core values of our relationship and we value the confidence that you have placed in us when you disclose your personal data.
As part of our GDPR strategy, we continue to carry out a comprehensive review of our records and systems to ensure that we have the necessary policies, procedures and technical and organisational measures in place.
This page is intended to address some of the key issues under the GDPR that apply to our relationship, and sets out what we are doing to ensure that members can be comfortable sharing personal data with us.
Wikiwiki Triathlon: Data controller or data processor?
Data protection law (both the GDPR and the previous Data Protection Act 1998) sets out two roles: data controllers and data processors.
These roles are defined as follows:
• “Data controller” is an organisation or person that determines the purposes for which and the manner in which any personal data is processed.
• “Data processor” is an organisation or person that processes the data on behalf of the data controller.
In every case, organisations will be either a data controller or a data processor (or both) when collecting and using personal data.
Individuals will engage Wikiwiki Triathlon or Wikiwiki Tri Team to provide annual membership, informal online group coaching sessions, advice, tips and content relating to triathlon.
Wikiwiki Triathlon is both a data controller and data processor as we collect your full name and email address to allow us to process your membership and contact you regarding membership renewal. That’s it. We only ask for the data we need to offer you a world class membership.
We may occasionally email you regarding Wikiwikitri.com, with videos and more. You can unsubscribe from this at any time.
Where is your data stored?
Our website data server is located in London, UK. Our incoming email server is located in Switzerland (the GDPR compliance is agreed by the European Union Economic Area) and our outgoing email server is located in
Retention of data
If you choose to not renew your membership at the end of the year, we will delete your data from where it is held. After 14 days of not renewing will we send you an email alerting you that your data is about to be deleted and then it is deleted.
We have evaluated our policies, procedures and security practices to ensure that we are accountable for the personal data we collect and process and can demonstrate compliance with the data protection principles under the GDPR.
Wikiwiki Triathlon will never knowingly share your personal data with any third-party.
Finally, we have appointed a data compliance officer who will take responsibility for ensuring GDPR compliance across the organisation. The data compliance officer has the necessary expertise to deal with a variety of data protection matters.
For more details about our GDPR compliance or any specific data protection practices, please contact the data compliance officer at firstname.lastname@example.org.